DECATUR PARKS AND RECREATION ATHLETIC FACILITY RENTAL POLICY
(revised 04/26/2006)

I. GENERAL GUIDELINES

A. APPLICATION – Application for the use of facilities must be made following certain policies and procedures. Facilities include, but are not limited to, Wilson Morgan Park and Gale Montgomery Park. Application must be made during normal office operation hours only – Monday through Friday, 8:00 AM – 12:00 PM and 1:00 PM – 5:00 PM at DPRD or by mail at P. O. Box 1315, Decatur, AL 35602. Please contact DPRD at 256-341-4930 if you wish to use these facilities. Applications will be accepted until such time as all available dates are filled. Parks and Recreation Board will review all applications and award permission for facility use at the regularly scheduled board meeting, which is held the third Thursday of the month.

B. SECURITY DEPOSIT – There is a $300.00 security deposit required at time of application. This deposit is forfeited when ANY deviation from the guidelines occurs. The security check will be forfeited if renter cancels the tournament.

C. RENTAL FEE – The rental fee is $750.00 per day or $1750 per weekend. A day is considered from 8:00 AM – 12:00 Midnight. A weekend is considered from Friday 4:00 PM to 12:00 Midnight, Saturday 8:00 AM – 12:00 Midnight and Sunday 8:00 AM – 12:00 Midnight. This fee allows for the use of the facility and includes maintenance staff members for the event. There will be staff on duty to supervise the park. No rental fee will be refunded once the tournament begins.

D. RENTAL PAYMENT – Rental payment (rental fee, vendor fee, rental equipment fees, and water/electrical fee) are required three (3) days prior to tournament.

E. INSURANCE – The rental party must provide a cope liability insurance in the amount of $1M per occurrence at least three (3) days prior to the event. If no proof of insurance is provided, the DPRD reserves the right to refuse rental.

F. VEHICLES IN THE PARK – All vehicles entering park/facility (not including the parking lot) must be approved by the DPRD. Specific ingress/egress points will be designated by the DPRD. All vehicles must be cleared from Park prior to the start of the event. If vehicles will be entering/exiting the park during the event, they must be approved by the DPRD. Driving vehicles in non-approved areas or entering/exiting the park from non-approved areas will result in the automatic loss of the security deposit.

G. DAMAGES/ACCIDENTS – The rental party will assume complete responsibility for damages and accidents occurring in Park during rental period.

H. NOISE/BEHAVIOR RESTRICTIONS – This is a community facility. Inappropriate behavior, vandalism, and/or misuse of DPRD equipment or facility will not be tolerated and may result in expulsion from the facility. NO profanity will be tolerated.

I. ALCOHOLIC BEVERAGES / DRUGS / FIREARMS / WEAPONS / GAMBLING – These are prohibited in any park/facility of the DPRD. 

J. LOST/STOLEN ITEMS – The DPRD is not responsible for lost or stolen articles on the property. It is strongly recommended that you do not bring valuables into the park. Please return any found articles to the nearest DPRD office.

K. EVENT GATES – If a gate fee is to be charged, arrangements need to be made with the DPRD to determine the location of the gates no later than two (2) weeks prior to the event. The DPRD is not responsible for staffing these gates during the event.

L. DPRD reserves the right to make all decisions concerning field playability. If the facility can be made playable, the cost of the diamond dry will be paid by the renter at a cost of $10.00 per bag. Play will not resume until costs of diamond dry have been paid.

M. DPRD will not be responsible for collecting or refunding entry fees.

N. Only one cooler is allowed per team. No other coolers will be allowed within the complex.

O. No pets, scooters, skates, skateboards, bicycles, glass containers, or inflatables are allowed in the park.

P. Signs and banners must adhere to the City’s sign ordinance and be approved by DPRD.

II. VENDORS

All outside vendors must be approved by DPRD two (2) weeks prior to the event. There will be a minimum fee of $100.00 per vendor per tournament. It is the responsibility of vendor to have all appropriate licenses.

A. CONCESSIONS – DPRD reserves the right to have its concession stand as the only food vendor for any event. The DPRD will be responsible for staffing the concession stand and paying the workers.